Sustainable Procurement Policy

Purpose:
This policy outlines the commitment of Henson Franklyn Ltd to integrate sustainability into our procurement processes. By prioritising sustainable practices, we aim to reduce our environmental footprint, support ethical labour practices, and promote social responsibility.

Scope:
This policy applies to all procurement activities conducted by Henson Franklyn Ltd including the purchase of goods, services, and materials.

Policy Statements:

Commitment to Sustainability

Henson Franklyn Ltd is committed to minimising the environmental impact of its procurement activities. We will prioritise suppliers who demonstrate sustainable practices and offer environmentally friendly products and services.

Supplier Selection Criteria:

• Environmental Impact – Preference will be given to suppliers who provide products that are energy-efficient, made from recycled materials, and have a reduced carbon footprint. Suppliers must comply with environmental regulations and demonstrate a commitment to reducing waste and pollution.

• Ethical Labour Practices – Suppliers must adhere to fair labour practices, including safe working conditions, fair wages, and the prohibition of child labour and forced labour.

Social Responsibility:

• We will support suppliers who contribute positively to their communities and engage in socially responsible practices.

Supplier Evaluation and Engagement

• Sustainability Audits – Regular audits will be conducted to assess suppliers’ adherence to our sustainability criteria.

• Continuous Improvement – We will work collaboratively with suppliers to improve their sustainability performance, providing feedback and support for adopting best practices.

• Transparency and Reporting – Suppliers are required to provide regular reports on their sustainability initiatives and progress.

Procurement Practices:

• Life Cycle Assessment – Consideration will be given to the entire life cycle of products, from production to disposal, to minimise environmental impact.

• Total Cost of Ownership – Decisions will be based not only on purchase price but also on the total cost of ownership, including environmental and social costs.

• Local Sourcing – Where feasible, preference will be given to local suppliers to reduce transportation emissions and support the local economy.

Employee Training and Awareness

• Education – Employees involved in procurement will receive guidance on sustainable procurement principles and practices.

• Awareness – We will promote awareness of sustainability issues within the organisation and encourage responsible purchasing decisions

Monitoring and Reporting

• Performance Metrics – Key performance indicators (KPIs) will be established to measure the success of the sustainable procurement policy.

• Regular Reviews – The policy will be reviewed annually to ensure its effectiveness and relevance, with updates made as necessary.

Reporting

Progress and achievements in sustainable procurement will be transparently reported to employees and suppliers.

Implementation

The implementation of this policy will be overseen by the Managing Director, Tim Henson and The Board of Directors, to ensure that all procurement activities align with the stated sustainability objectives. Compliance with this policy is mandatory for all employees and suppliers involved in the procurement process.

Conclusion

Henson Franklyn Ltd is dedicated to sustainable procurement, fostering a culture of environmental and social responsibility. Through this policy, we aim to create long-term value for our company, our suppliers, and our Clients.

This sustainable procurement policy ensures that Henson Franklyn Ltd takes a comprehensive and proactive approach to sustainability, involving both internal processes and supplier partnerships.

Tim Henson
Managing Director
Henson Franklyn Ltd

January 2026